June 25th 2021 - Application deadline July 12th
Senior Accountant II
FLSA: Exempt (Salaried)
Pay Rate: $55,000-$60,000
General Description: Under the direction of the Executive Director, with a working relationship to the contracted Fee Accountant, the Senior Accountant serves as a senior level accountant, manages complex accounting functions, performs a variety of professional level accounting duties in the preparation, maintenance and control of funds, including cash disbursements, cash receipts, procurement functions associated with cash disbursements, cost allocation, banking transactions, analysis of special programs and accounts and the development of financial reports. All work is performed consistent with IHC policies and procedures and GAAP. The Senior Accountant maintains related records and prepare periodic reports and other necessary financial reporting to be submitted to management, the Board, and local, County, State and Federal entities.
Reports to: Executive Director
Supervises: The Senior Accountant II has supervisory responsibility for all personnel assigned to the finance and accounting office, including accountants, accounts payable specialists, payroll specialist, grants analyst and clerical staff.
Representative Duties & Essential Functions
E = Essential Functions
- Performs a variety of complex professional-level accounting duties in a lead position. Responsible for the preparation, maintenance and control of funds including but not limited to cash receipts, cash disbursements, financial reporting and banking transactions.
- Manages and oversees the processing of periodic subsidy payments into and out of IHC. Ensures IHC receives its funding and reimbursements from government entities in a timely manner. Ensures that landlords and tenants receive their housing assistance payments and utility allowance payments in a timely manner. Investigates potential fraud/abuse involving housing assistance payments and performs the necessary transactions for repayment agreements accordingly.
- Performs all aspects of Accounts Payable to include vendor payments, ensuring vendor packets are complete, insurance is in compliance for active contracts. Assists with ensuring compliance with IHC procurement policy prior to disbursement of funds. Maintains contract register payment data, performs vendor analytics. Processes disbursements twice monthly. Performs monthly statistical and performance reporting.
- Performs all aspects of management of tenant accounts receivable, proper cash receipting, billing, write-out, security deposit refunds and account analysis. Performs monthly statistical and performance reporting.
- Prepares and analyzes financial reports quarterly for multiple funds; assists supervisors and department managers with quarterly financial analysis; prepares reconciliations and forecasts accordingly.
- Responds to audit, bank, trust company, fee accountant and other external entity’s inquiries. Provides a variety of information and assistance regarding budget, accounting transactions and related information; provides technical expertise and direction to resolve complex accounting issues and questions; coordinate activities with other departments.
- Researches, compiles, analyzes, and inputs financial data for preparation of vendor payments. Assists with Federal, State, and local reporting documents; recommends, develops and revises accounting and internal control procedures in accordance with industry standards, IHC partnership agreements, and GAAP requirements.
- Analyzes records and documentation of transactions and monitors program expenditures for assigned funds and accounts to assure expenditures and income are approved and allocated to proper accounts; performs expenditure analysis to assure financial compliance with budget authorization and limitations; utilizes computerized accounting system to perform work including the review of purchase requests.
- Reviews and analyzes financial and program data and documents to assure accuracy, completeness and compliance with IHC policies and procedures, applicable HUD rules, and other governmental, and non-governmental regulations.
- Reconciles and balances assigned accounts and financial statements; monitors financial transactions for accuracy and timely processing; maintains journals and ledgers for assigned funds.
- Communicates with IHC personnel, vendors, department directors and other housing commission personnel to resolve problems, correct errors, obtain authorizations and exchange information.
- Prepare a variety of local, County, State and HUD financial reports and contracts; gather, compile, post, balance and summarize accounting data; develop and analyze data for presentation in IHC financial reports; prepare financial reports, summaries, and other materials for the Board of Commissioners and Executive Director as requested.
- Compiles, consolidates and analyzes financial and program data and reports; prepare and maintain mandated statistical reports and projections as requested or required; prepares and maintains detailed and comprehensive records related to assigned accounts.
- Conducts researches and prepares special studies as requested or required; answers questions and provides information and assistance regarding a variety of accounting, budgeting and funding regulations, requirements and issues; analyzes financial accounting data and makes recommendations; assists personnel with the budget development and monitoring.
- Reviews financial recordkeeping procedures and methods; maintains and improves internal controls and operating procedures; implements new procedures and techniques and assures efficiency and compliance with generally accepted accounting principles and policies and applicable government regulations.
- Performs duties as a senior level accountant.
- Oversees and coordinates the network-based, automated Housing Choice Voucher Program (HCVP) HAP payment and reporting systems.
- Initiates the HCVP portability invoice process; makes invoice adjustments based on additional payments made through weekly check runs; facilitates reconciliation of portability invoices to and from housing authorities nationwide.
- Facilitate the year-end HCVP and Vendor 1099 processing and reconciliationprocess; electronically transmit 1099 data to IRS and other taxing authorities as required; processes any necessary revisions.
- Ensures compliance with internal control, reporting, and financial management requirements of federal grants and contracts and subsidies.
- Prepares and files necessary Federal, State and local reports, including but not limited to Form 990.
- Performs bond compliance audit and prepares and files necessary reports to meet the bond regulatory requirements.
- Attendance at regular and/or special Inkster Housing Commission board meetings.
- Perform related duties as assigned.
- Minimum 7-10 years experience in general accounting, 3-5 years of which should be in a financial management/supervisory position
- 3-5 years experience in Low Income Public Housing or Affordable Housing
- Bachelor’s degree in Accounting/Finance or related field required
- Certified Public Accountant (CPA) certification preferred
- Certified Government Financial Manager (CGFM) certification preferred
- Comprehensive knowledge and understanding of US Generally Accepted Accounting Principles (GAAP) and Federal/state financial regulations
- General knowledge of HUD programs, requirements, and policies/procedures
- Experience in financial planning, as well as in analyzing and reviewing a variety of financial reports
- Ability to direct and manage a team effectively in a fast-paced environment
- Strong interpersonal, oral, and written communication skills
- Strong technical skills/computer knowledge
- Proficient in Microsoft Office applications, including Word, Excel and Access
Bachelor's degree in Accounting, Business Administration required; Master’s degree preferred.
Seven to ten years increasingly responsible professional experience in leading the preparation and maintenance of financial and statistical records. Background in Public Housing/Housing and Urban Development/Affordable housing required.
The Senior Accountant needs to successfully complete, minimally, eight (8) hours of continuing education/training annually relevant to the Accounting discipline.
Competencies, Knowledge, Skills & Abilities KNOWLEDGE AND ABILITIES:
- Generally accepted accounting and auditing principles, practices and procedures.
- Financial, statistical and fiscal internal control principles.
- Accounts Payable and Accounts Receivable processing and management.
- Preparation and maintenance of comprehensive accounting and budgetary records.
- Financial reporting procedures.
- Data processing applications to accounting and auditing functions related to data management, electronic spreadsheets and word processing.
- Applicable sections of applicable laws.
- Modern office practices, procedures and equipment.
- Interpersonal skills using tact, patience and courtesy.
- Operation of a computer, and assigned software.
- Technical aspects of field of specialty.
- Operations, policies and objectives.
- Policies and objectives of assigned program and activities.
- Verbal, and written communication skills.
- Work closely with the Fee Accountant to ensure timely performance of monthly, quarterly and annual accounting cycle duties and reporting.
- Perform a variety of technical accounting duties in the preparation, maintenance and control of financial and program records.
- Maintain and prepare periodic and annual reports and fiscal projections.
- Maintain and audit fiscal records and accounts.
- Assure compliance with applicable policies, procedures and governmental regulations.
- Balance and reconcile accounts.
- Interpret and apply policies, rules, regulations, and procedures.
- Plan and organize work and act in a senior level accountant capacity.
- Operate a variety of office equipment and machines including core company operations computers, word processing and spreadsheet applications.
- Establish and maintain cooperative and effective working relationships with others.
- Analyze situations accurately and adopt an effective course of action.
- Work independently with little direction.
- Meet schedules and time lines.
- Compile, analyze and record financial and statistical data.
- Communicate effectively both verbally, and in writing
- Works respectfully and courteously with staff, residents, and the general public.
- Office environment; will include travel to IHC sites within the City of Inkster as well as the bank and post office.
- Sitting or standing for extended periods of time.
- Dexterity of hands and fingers to operate a computer keyboard and calculator.
- Seeing to read various data, either via electronic transmission or paper documents
- Bending at the waist to retrieve materials.
- Ability to converse, either telephonically or in person with stakeholders
Contact with dissatisfied or verbally abusive individuals.
Must possess a valid Michigan or Ohio Driver’s License.
Must acknowledge and agree to maintain a drug-free workplace as a condition of employment with Inkster Housing Commission.
Although marijuana has been legalized under Michigan law, it is a Schedule I controlled substance and is illegal under federal law. As a federally funded agency IHC’s employees are NOT permitted to use or possess any form of marijuana for medical or recreational purposes. Any applicant for employment who tests positive for marijuana during a pre-employment drug screening shall be ineligible for employment with IHC. Any applicant for employment who advises IHC that s/he uses any form of marijuana will be ineligible for employment with IHC. IHC is unable to grant a request for a reasonable accommodation to use marijuana under any circumstance.
Employee, current spouse or anyone living in employee’s household cannot be a Housing Choice Voucher (formerly known as Section 8) Landlord.
Any applicant who accepts employment with the Inkster Housing Commission and owes money to the Inkster Housing Commission must resolve the debt prior to start date of employment.
This is an at-will position, with no tenure vested. Continued employment is at the discretion of the hiring body of the Commission and based upon employee performance and compliance with IHC policies and procedures.
Inkster Housing Commission reserves the right to change or alter this job description based on regulation changes and/or the business needs of the Commission.
NOTE: This job class specification describes main duties only. It is not considered to be a detailed listing of job tasks.